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Migrate Exchange to Exchange

You can transfer your Microsoft Exchange data (including email, calendar, contacts, tasks, and notes) from your old Exchange account to a new Exchange account. Since Outlook versions prior to 2010 can have only one active Exchange account at one time, you will need to export data from your old account, remove the old account, add the new account, and then import the data into your new account, as described in this section.

Administrators: If your office/network has bandwidth limitations, you may want to turn off cached Exchange mode before your users begin migrating their .pst files.

Note: To complete this process successfully, your email administrator will need to first create your new Exchange mailbox, you will need the email address and password for your new mailbox, and you will need directions for setting up your new Exchange account. To transfer your data, perform the following steps:

Export Your Data

1. In Outlook, log into the Exchange mailbox.
2. Select File / Import and Export.
3. Select Export to a file, and then click the Next button.

1. Select Personal Folder File (.pst), and then click the Next button.
2. Do one of the following:
   • To export an entire mailbox, including calendar, contacts, tasks, and notes, click once on the topmost folder (Mailbox – Your Name), and then select the Include subfolders check box.
   • To export a public folder, click once on the topmost folder (or the Public Folders folder to export all public folders), and then select the Include subfolders check box.
   • To export individual Calendars, Contacts, or Tasks, highlight the individual folder then select the Include subfolders check box.
3. Click the Next button.
4. You will now save this .pst file. The default save location is C:\Documents and Settings\(user name)\Local Settings\Application Data\Microsoft\Outlook\backup.pst. Click the Browse button to select a different location. It may be easier to locate the file later if you save it to your desktop. You will need to know the location of the file to import it into your new account.
5. Leave the option Replace duplicates with items exported selected, and click the Finish button.

    

   

6. Click the Finish button to complete the export. Since this file is only being used for temporary export/import, we recommend you use No Encryption, by leaving the password blank for speed and compatibility purposes.

    

   

7. Repeat these steps to export any additional items, if desired.

Add Your New Exchange Account

The specific directions for adding your new Exchange account may vary depending on how your email administrator has set up the service. Please contact your admin or refer to the "Set Up Microsoft Exchange - Outlook 2007" section for complete instructions.

Import Your Data

Once your new account has been set up in Outlook, perform the following steps:

1. In Outlook, log into the Exchange mailbox.
2. Select File / Import and Export.
3. Select Import from another program or file, and then click the Next button.
4. Select Personal Folder File (.pst), and then click the Next button.
5. Click the Browse button, and locate the file you exported in the previous section above.
6. Click the Open button.
7. Leave the option Replace duplicates with items imported selected, and click the Next button.
8. Click the topmost folder you want to import, and then select the Include subfolders check box.
9. Click the Import items into the same folder button.
10. In the drop-down box, select the Exchange mailbox (Mailbox – Your Name) into which you want to import your email.
11. Click the Finish button. The import may take some time to finish, depending on the size of the mailbox and the number of items.

 

Fuente: http://www.rackspace.com/apps/support/portal/3862

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